How to Safely Ship a PC: Packaging, Insurance, and Carrier Choices
Learn how to ship a PC with USPS, UPS, or FedEx. Compare weight and size limits, packaging tips, insurance options, and ways to save on shipping costs.
Last update:
September 8, 2025
Shipping a desktop PC can be intimidating. PCs are delicate, heavy, and expensive, so it is well worth the time and effort to choose a good shipper, pack properly, and insure your package. The best part is that it can be shipped in a safe and cheap way if you are adequately prepared.
This guide is comprehensive and gives information on how to package your computer, how to choose a carrier service (USPS, UPS, or FedEx), how to insure a package, and how to get a discount on a label.
Do PCs Contain Hazardous Materials?
Unlike laptops, which typically use lithium-ion batteries, PCs generally do not contain hazardous materials that require stringent shipping regulations. Most desktop PCs are propelled by a power cord, and items equipped with power cords are deemed not to be hazardous materials.
That said, if your PC includes additional components like a backup battery or special hardware, you should always confirm whether those parts are regulated. For most shipments, though, PCs can be shipped freely via ground and air services without special restrictions.
Packaging Your PC the Right Way
Because a PC is both fragile and valuable, packaging is the most important step.
If You Have the Original Manufacturer Packaging
The best option is to use the manufacturer’s box with its custom foam inserts, and then place that box inside a slightly larger corrugated shipping box. This “double-boxing” protects the computer and prevents theft by hiding brand logos.
If You Don’t Have the Original Box
Wrap the PC tower multiple times in heavy-duty bubble wrap.
Add extra layers of foam sheets or Styrofoam panels as cushions.
Place the wrapped PC in a sturdy corrugated cardboard box.
Fill the empty space with packing peanuts, air pillows, or any void filler material.
Quick Packaging Test
Shake the box gently: if the PC moves around inside, add cushioning.
Make sure all seams are reinforced with durable packing tape.
Mark the box as “Fragile” to indicate that it requires careful handling.
Carrier Options for Shipping a PC
Each carrier has different strengths depending on the weight, size, and urgency of your shipment.
USPS
Best for: Smaller, lighter desktops under 70 lbs.
Recommended Service: USPS Ground Advantage™, the most affordable USPS option for heavy boxes, with delivery in 2–5 business days.
Size & Weight Limits: Up to 70 lbs; maximum combined Length + Girth is 130 inches.
Insurance: Includes $100; you can purchase coverage up to $5,000.
Priority Mail and Priority Mail Express can deliver faster, but are much more expensive for bulky PC shipments.
UPS
Best for: Larger or heavier PCs, or when you need reliable ground delivery.
Recommended Service: UPS® Ground, which balances cost and reliability, with transit times typically 1–5 business days.
Size & Weight Limits: Up to 150 lbs; maximum Length + Girth is 165 inches.
Insurance: Declared value coverage available up to $50,000 for most shipments.
Size & Weight Limits: Up to 150 lbs; maximum Length + Girth is 165 inches.
Insurance: Declared value coverage available up to $100,000 with approval.
👉 Keep proof of value, such as receipts or invoices, in case you need to file a claim.
How to Save on Shipping Costs
Shipping a bulky PC isn’t cheap, but there are ways to cut costs:
Never pay retail rates at the Post Office or carrier counter. Walk-in prices are the most expensive.
Use online shipping platforms (like ShipSaving) to access deep commercial discounts normally reserved for large-volume shippers.
Schedule pickups instead of dropping off, saving time and effort.
Compare across carriers — sometimes UPS or FedEx Ground may be cheaper than USPS for large packages.
Final Checklist Before You Ship
✔️ Double-box your PC if possible
✔️ Fill all empty space with cushioning material
✔️ Reinforce with heavy-duty tape
✔️ Label the box “Fragile”
✔️ Purchase insurance for the full value
✔️ Buy discounted labels online
Conclusion
Shipping a PC doesn’t need to be stressful. With strong packaging, the right carrier, and proper insurance, your desktop can arrive safely and affordably. And remember: the smartest way to save money is to use online shipping software to get discounted rates across USPS, UPS, and FedEx.
Ready to start shipping smarter? Sign up for ShipSaving today and access discounted labels up to 90% off instantly.
ShipSaving is an all-in-one shipping platform that provides discounted shipping for individuals and e-commerce. It allows users to integrate all sales channels in one place, seamlessly manage orders, and streamline the shipping process, helping shippers maximize their savings and efficiency.
