Shipping Labels: Printer Selection & Printing Guide

The importance of selecting the right printer and printing techniques.
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Last update:

July 24, 2023
Correctly printing shipping labels is a vital step in ensuring the smooth delivery of goods. This post from ShipSaving will guide you in choosing an appropriate printer and the precautions to take when printing shipping labels, all aimed at boosting efficiency and accuracy.


Choosing the Right Printer

Before selecting a printer, consider the following elements to suit your needs:

1. Printing Frequency and Volume: If you only occasionally need to print a few labels, a standard home printer will suffice. For regular large volume printing, however, we recommend a professional commercial printer for efficient task completion.‍

2. Printing Technology: Typical technologies include thermal, dot matrix, and laser printing, each with its advantages and best use cases:

  • ‍Thermal Printers: Ideal for frequent label printing. They use thermal technology, requiring no ink cartridges or ribbons. They print quickly and clearly without extra consumable costs.
  • ‍Dot Matrix Printers: Although slower, they are useful for multi-layer or multipart labels. If your labels include receipts or other documents, a dot matrix printer is a reliable option.‍
  • Laser Printers: Common devices offering fast print speeds and clear results, suitable for a larger volume of labels.‍

3. Label Size and Compatibility: Ensure your printer supports the sizes you need. Different carriers may have different requirements, so examine these before use and choose appropriate label sizes.

4. Quality and Durability: When choosing, opt for a durable, high-quality device. Your labels must be clear and legible, able to withstand various shipping conditions, such as moisture and rough handling.


Considerations for Printing

When printing labels, be aware of the following:

  • Design and Formatting: Correctly design and format your labels as per the carrier's requirements. They should include vital information like the recipient's name, address, contact details, and tracking number. Use clear fonts and appropriate label sizes for accuracy and legibility.
  • Appropriate Materials: Choose suitable materials based on shipping conditions. For goods transported in damp or harsh conditions, waterproof and durable materials ensure the label's longevity and legibility.
  • Print Settings and Calibration: Before printing, correctly set the printer parameters and dimensions. Calibrate the printer to ensure labels are accurately positioned on the paper.
  • Quality Control and Inspection: After printing, perform quality control and inspect the labels. Ensure information is accurate, checking print quality, clarity, and barcode readability to avoid logistic issues and delays due to printing errors.


Purchasing a Printer

You can buy printers in various places in the US. Here are some common channels and a few popular printer models:

  • Consumer Electronics Retailers: Visit large retailers like Best Buy, Amazon, Walmart, etc. They usually offer a wide range of printers, available online or in-store.
  • Office Supply Stores: Staples, Office Depot, OfficeMax, and similar stores also provide a variety of printer choices. They often stock more commercial models and offer related office supplies and services.

Below are some highly recommended printer models suitable for shipping labels:

  • Zebra GK420d: This thermal printer is extensively used in commercial settings, known for its speed and reliability.
  • Brother QL-800: This user-friendly thermal printer boasts high-speed printing features.
  • DYMO LabelWriter 4XL: This label printer offers high-resolution and fast printing speeds.

Note: Product availability and pricing may vary over time and by region. Always check relevant websites for the most up-to-date information before purchasing.

Correct printer selection and adherence to label printing best practices are crucial to smooth goods transit. By understanding carrier requirements, paying attention to label design, print settings, and quality control, you can enhance label printing efficiency and accuracy. With the right printer and correct operations, you can ensure label quality and reliability, laying a solid foundation for successful goods transportation.

Written on:

July 19, 2023
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