Tips for Mailing Your Tax Returns with USPS 2023

Tips for mailing your tax returns with USPS to ensure they arrive safely and on time.
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Last update:

July 17, 2023

Tax season is upon us, and many Americans are busy preparing their tax returns. One important step in this process is mailing the completed forms to the IRS. The United States Postal Service (USPS) is a popular choice for sending tax returns, and for good reason - they offer reliable, affordable, and secure mailing services. 

In this blog post, we will discuss some tips for mailing your tax returns with USPS to ensure they arrive safely and on time.

Write Both Destination and Return Addresses Clearly

When mailing your tax returns with USPS, it is important to write both the destination and return addresses clearly. This will help ensure that your tax return reaches its intended recipient and is returned to you if necessary. Use a dark ink pen and write legibly to avoid any confusion. If you are using a prepaid shipping label, make sure the address is correct and up-to-date. Check Where to Send Paper Tax Returns

Use Proper Postage

Another important tip is to use the proper postage to your tax return envelope. You can purchase discounted shipping labels at ShipSaving platform or visit your local post office to determine the correct postage amount based on the weight and size of your envelope. 

Most tax returns are several pages long and weigh more than 1 oz. Please note Tax returns sent without enough postage will be returned.

Use Certified Mail or Return Receipt

To ensure that your tax return is delivered and received by the IRS, consider using USPS Certified Mail or Return Receipt. Certified Mail provides proof of mailing, and Return Receipt provides proof of delivery. This can give you peace of mind knowing that your tax return has been safely delivered.

Mail Your Tax Return Early

One final tip is to mail your tax return early to avoid any potential delays. The deadline for 2023 tax day is April 18th, but this can vary depending on the year and other factors. 

Due to recent disasters, eligible taxpayers in California, Alabama and Georgia, for example, have until Oct. 16, 2023, to make 2023 estimated tax payments, normally due on April 18, June 15 and Sept. 15. People in other states may have extended deadlines as well; a full list is available on the Tax Relief in Disaster Situations.

Mailing Options & Services

In addition to the tips mentioned above, USPS offers a variety of mailing options and services that can make sending your tax returns even easier. Some of these options include:

  1. Priority Mail: This is a fast and affordable shipping option that includes tracking and insurance. Priority Mail typically arrives within 1-3 business days, making it a great option for those who need to get their tax returns to the IRS quickly.
  2. First-Class Mail: This is a cost-effective mailing option for envelopes weighing up to 3.5 ounces. First-Class Mail typically arrives within 1-3 business days.
  3. Certified Mail: As mentioned above, Certified Mail provides proof of mailing and is a great option for those who want to ensure that their tax return is delivered to the IRS. Certified Mail also includes tracking and can be combined with Return Receipt for added peace of mind.
  4. Return Receipt: This service provides proof of delivery and is a great option for those who want to know when their tax return has been received by the IRS. Return Receipt can be added to Certified Mail or other mailing options for an additional fee.
  5. USPS Package Intercept: If you realize that you made a mistake on your tax return after mailing it, USPS Package Intercept can help. This service allows you to intercept and redirect the delivery of your tax return before it reaches its destination.

How To Mail Tax Returns If You Live Outside the U.S.

If you live outside the United States and need to mail your tax returns, there are several options available to you:

  1. Use a Private Delivery Service: You can use a private delivery service such as FedEx or DHL to mail your tax returns to the Internal Revenue Service (IRS). Make sure to use the correct address for the IRS center that processes tax returns from your location.
  2. File Electronically: If you are eligible, you can file your tax returns electronically using tax preparation software or an online service provided by the IRS.
  3. U.S. Embassy or Consulate: If you are unable to mail your tax returns through a private delivery service, you can bring them to a U.S. embassy or consulate in your country. The embassy or consulate will send your tax returns to the appropriate IRS center for processing.
  4. Send by Mail: If you choose to send your tax returns by mail, use the appropriate U.S. Postal Service (USPS) mailing address for your location. The USPS provides international mailing services with different delivery speeds and tracking options.

Make sure to allow sufficient time for your tax returns to arrive at the IRS center before the tax filing deadline. Also, keep a copy of your tax returns and proof of mailing or delivery for your records in case of any issues or questions from the IRS.

Final Words

Mailing your tax returns with USPS can be a convenient and reliable way to ensure they are delivered to the IRS. By following these tips, you can help ensure that your tax return arrives safely and on time. Remember to write both destination and return addresses clearly, affix proper postage, consider using Certified Mail or Return Receipt, and mail your tax return early to avoid any potential delays. 

With these tips in mind, you can breathe a little easier during tax season and focus on other important tasks. Don’t forget to buy and print your shipping labels at ShipSaving to save up to 89% off.

Written on:

April 17, 2023
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